Council Policies

Yarriambiack Shire Council’s policies provide clear guidance on how decisions are made, how services are delivered, and how we uphold transparency, accountability, and good governance. This page brings together all current Council policies in one place, making it easy for community members to understand the principles, standards, and legislative requirements that shape our work. Explore the policies below to learn more about how Council supports a fair, consistent, and well-governed municipality.

Use the tabs below to explore Council’s policies.

Advisory Committee of Council Policy

The Advisory Committee of Council Policy outlines how Council‑appointed advisory committees operate, including their purpose, membership, reporting expectations, and governance responsibilities. It ensures committees support informed decision‑making and maintain transparency.

 

Asset Lifecycle Policy and Procedure

The Asset Lifecycle Policy and Procedure explains how assets are planned, maintained, renewed, and eventually disposed of throughout their lifecycle. Its purpose is to ensure consistent, sustainable and cost‑effective management of Council’s asset base.

 

Asset Management Policy

The Asset Management Policy sets Council’s commitment to managing infrastructure responsibly to support ongoing service delivery. It provides a framework for prioritising investment based on condition, risk, and community need.

 

Assets and Operations Guidelines

The Assets and Operations Guidelines define operational standards for maintaining, inspecting, and renewing Council assets. They ensure safe, compliant and efficient day‑to‑day asset management practices.

 

Audit and Risk Committee Charter

The Audit and Risk Committee Charter outlines the functions and responsibilities of the Audit and Risk Committee in overseeing financial reporting, internal controls, and risk management. It strengthens governance and supports accountability across Council operations. This Charter meets the legislated requirements under section 54 of the Local Government Act 2020, which requires councils to establish an Audit and Risk Committee and adopt a supporting charter.

 

Central Registration and Enrolment Scheme and Orientation

The Central Registration and Enrolment Scheme (CRES) outlines a unified, equitable process for registering, allocating and enrolling children into Yarriambiack Shire Council kindergarten programs, with a strong focus on inclusion, regulatory compliance, and Priority of Access requirements. It details responsibilities for Council, educators, families, and support services, as well as the documentation and orientation procedures needed to support children—particularly those experiencing vulnerability or disadvantage—to transition successfully into kindergarten.

 

CEO Employment and Remuneration Policy

The CEO Employment and Remuneration Policy establishes transparent processes for recruiting, assessing, and remunerating the Chief Executive Officer. It ensures compliance with legislation and promotes fair, consistent performance evaluation. This policy meets the legislated requirements under section 45 of the Local Government Act 2020, which requires councils to develop and maintain a policy governing the CEO’s employment, remuneration, and performance monitoring arrangements.

 

Child Safe Code of Conduct

The Child Safe Code of Conduct describes acceptable and unacceptable behaviours for people working with or around children. It supports a safe, respectful environment and protects children from harm. This Code aligns with the mandatory requirements of the Victorian Child Safe Standards, established under the Child Wellbeing and Safety Act 2005, which require organisations working with children to implement clear behavioural expectations and documented practices to create and maintain a child‑safe environment.

 

Child Safety and Wellbeing Policy

The Child Safety and Wellbeing Policy outlines Council’s commitment to providing a safe environment for children and young people. It sets expectations for staff and volunteers to prevent harm and meet child‑safe standards. This policy meets the mandatory requirements of the Victorian Child Safe Standards, established under the Child Wellbeing and Safety Act 2005, which require organisations working with children to implement documented policies, procedures, and practices that promote child safety and wellbeing.

 

Closed Circuit Television (CCTV) Policy

The Closed Circuit Television (CCTV) Policy guides the responsible use of CCTV systems, outlining privacy safeguards and data‑handling requirements. It ensures surveillance supports safety without infringing on community rights. This policy meets legislative obligations under the Privacy and Data Protection Act 2014, which requires councils to comply with the Information Privacy Principles (IPPs) when collecting and handling personal information captured via CCTV.

 

Common Seal and Conduct at Meetings Local Law 2024

This local law regulates use of Council’s official seal, as well as rules for orderly and transparent conduct at Council meetings. It supports good governance and compliance with legislative requirements.

 

Community Assistance and Fee Waiver Policy

The Community Assistance and Fee Waiver Policy outlines the framework Yarriambiack Shire Council uses to assess and provide support to community groups, including fee waivers, financial assistance, and the supply of materials or resources. It defines eligibility criteria, decision‑making responsibilities, and governance requirements to ensure assistance is transparent, equitable, and aligned with Council priorities. The policy also details annual contributions to community facilities, events, and schools, while excluding building permit fee waivers.

 

Community Engagement Policy and Procedure

The Community Engagement Policy and Procedure defines how Council will involve the community in decision‑making through inclusive, timely, and transparent engagement methods, ensuring that decisions reflect local needs and values. This policy meets the legislated requirements under section 55 of the Local Government Act 2020, which requires councils to adopt and maintain a community engagement policy consistent with the Act’s engagement principles.

 

Community Impact Statement Common Seal and Conduct at Meetings Local Law

This document explains the rationale and expected impacts of the 2024 Local Law. It helps the community understand changes and why the law is needed.

 

Community Share Grants Program Policy (incl. Supporting Guidelines)

The Community Share Grants Program Policy governs how the grants program is administered, ensuring fairness, accountability, and transparency. It sets funding principles and strategic priorities for grant allocations.

 

Supporting Guidelines
 The supporting guidelines outline eligibility, assessment criteria, and reporting requirements for Council’s various grant streams. They help ensure grant funding supports clear community benefits and aligns with Council priorities.

 

Complaints Handling Policy and Procedure

The Complaints Handling Policy and Procedure explains how complaints are received, investigated, and resolved. It aims to ensure fairness, responsiveness, and continuous improvement across Council services. This policy meets the legislated requirements under section 107 of the Local Government Act 2020, which requires councils to develop and maintain a complaints policy outlining the processes for handling and reviewing complaints.

 

Corporate Debit and Credit Card Policy

The Corporate Debit and Credit Card Policy governs the issuing and use of Council purchasing cards, preventing misuse and ensuring probity. It outlines cardholder responsibilities, expenditure rules, and reporting requirements.

 

Council Expense Policy and Procedure

The Council Expense Policy and Procedure outlines allowable expenses for Councillors and staff, along with reimbursement conditions. It ensures spending is appropriate, transparent, and aligned with community expectations. This policy meets the legislated requirements under section 41 of the Local Government Act 2020, which mandates that councils adopt and maintain an expenses policy governing the reimbursement of out‑of‑pocket costs for Councillors and delegated committee members.

 

Councillor Confidentiality Policy

The Councillor Confidentiality Policy ensures Councillors understand and meet their legal obligation to protect confidential information. It promotes trust, integrity, and responsible governance.

 

Councillor Professional Development Policy and Program

The Councillor Professional Development Policy and Program supports Councillors to build skills and knowledge through structured training and development opportunities. It ensures ongoing capability to govern effectively.

 

Customer Service Charter

The Customer Service Charter outlines the standards of service the community can expect when interacting with Council. It promotes timely, respectful, and accountable customer service.

 

Dangerous Dog and Restricted Breed Policy

The Dangerous Dog and Restricted Breed Policy outlines how dangerous and restricted‑breed dogs must be identified, registered, and controlled to protect public safety. It ensures owners meet legal requirements and responsibilities. This policy meets the requirements of the Domestic Animals Act 1994 and the Domestic Animals Regulations 2025, which set out the legal obligations for councils and dog owners regarding the management, registration, and control of declared dangerous and restricted‑breed dogs.

 

Debt Management, Relief and Hardship Policy

The Debt Management, Relief and Hardship Policy explains how Council manages overdue rates and provides support for residents experiencing genuine hardship. It ensures a fair balance between financial responsibility and community wellbeing.

 

External Private Works Policy

The External Private Works Policy outlines when Council may undertake paid works for private individuals or organisations. It ensures such works are safe, compliant, and do not disadvantage Council’s core services.

 

Fair Access Policy and Action Plan

The Fair Access Policy and Action Plan aims to ensure gender equity and inclusive access to sporting and recreation facilities. It removes barriers that prevent equal participation across the community.

 

Family Violence Management Policy

The Family Violence Management Policy guides how Council supports employees and community members affected by family violence. It outlines confidentiality, referral pathways, and staff responsibilities. This policy aligns with the Family Violence Protection Act 2008, which defines family violence, establishes protection mechanisms, and underpins Victoria’s broader family‑violence response system.

 

Awareness of Violence Against Women Webpage
To support this policy, Council maintains an 'Awareness of Violence Against Women' webpage, which outlines the prevalence of family violence in the Grampians region and provides a clear list of emergency numbers, support services, and after‑hours contacts for those affected. To access the webpage, click the button below.

 

Flag Control Policy and Guidelines

The Flag Control Policy and Guidelines outlines how Yarriambiack Shire Council manages the flying, half‑masting, and disposal of flags at its Council office, ensuring proper protocol, cultural recognition, and respectful observance of significant events. It also details responsibilities, procedures, and adherence to Australian National Flag guidelines and governance principles.

 


Fraud and Corruption Prevention Policy

The Fraud and Corruption Prevention Policy sets out Council’s approach to preventing, detecting, and responding to fraud or corruption. It reinforces ethical behaviour and protects public resources.

 

Freedom of Information Part II Statement

The Freedom of Information Part II Statement explains what information Council holds and how the community can request access to it under the Freedom of Information Act 1982. It promotes transparency and public accountability, in accordance with the requirements of the Act.

 

Freedom of Information (FOI) Webpage
For further information, Council’s Freedom of Information (FOI) webpage outlines the public’s right to access Council‑held documents under the Freedom of Information Act 1982, along with guidance on submitting a request, applicable fees, and the types of information that may be available. Click the button below to view the webpage.

 

Gender Equality Policy and Guidelines

The Gender Equality Policy and Guidelines outlines Council’s commitment to gender equity in its workforce, decision‑making, and service delivery. It supports compliance with the Gender Equality Act 2020 and is implemented in accordance with the requirements of the Act.

 

Gender Equality Webpage
For further information, Council’s 'Gender Equality' webpage outlines its commitment to integrating gender equality across workplace policies, programs, and services, and provides access to key resources—including the Gender Equality Action Plan and the most recent Gender Equality Progress Report. Click the button below to view the webpage.

 

Gifts, Benefits and Hospitality Policy and Guidelines

The Gifts, Benefits and Hospitality Policy and Guidelines regulates gifts and hospitality offered to Councillors and staff, preventing conflicts of interest and preserving public trust. It sets clear rules for declaring and managing offers.
This policy has been developed to meet the requirements of section 138 of the Local Government Act 2020.

 

Gifts, Benefits and Hospitality Register

In accordance with section 49 of the Local Government Act 2020, the Council is required to maintain a register of gifts, benefits, and hospitality. This register contains details of all offers received by Councillors or Council Staff, in line with the Council’s Gifts, Benefits and Hospitality Policy, Public Transparency Policy, and the Freedom of Information Part II Statement.

The Gifts, Benefits and Hospitality Register can be viewed on Council’s Public Transparency webpage, accessible via the button provided below.

 

Governance Rules (incl. Election Period Policy)

The Governance Rules regulate Council meetings, decision‑making processes, and Councillor conduct in accordance with section 60 of the Local Government Act 2020, ensuring transparency, fairness, and accountable governance. They outline procedures for Council and delegated committee meetings, public participation, notices of motion, urgent business, voting processes, and expectations of orderly and respectful behaviour.
 
The Governance Rules also include Council’s Election Period Policy, as required under section 69 of the Local Government Act 2020, which sets out how Council will manage its decision‑making, communications, and resources during the election period. The policy ensures that Council operations remain fair, transparent, and politically neutral by preventing inappropriate decisions, limiting public communications that may influence voters, and outlining expectations for Councillor conduct to maintain the integrity of the electoral process.

 

Council Meetings Webpage
To access Council meeting dates, agendas, minutes, and the recording of the most recent meeting, please visit the 'Council Meetings' webpage by clicking the button below.

 

Public Questions for Council Webpage
To obtain detailed information regarding the process for submitting public questions to Council—including eligibility criteria, submission requirements, and the conditions under which questions may be accepted—please visit the 'Public Questions for Council' webpage by selecting the button below.

 

Grant Management Policy

The Grant Management Policy outlines how Council applies for, accepts, manages, and acquits external funding, ensuring all grant‑related activities are compliant, transparent, and aligned with Council’s strategic priorities. It clearly defines the responsibilities of staff, managers, executive leadership, and Councillors to ensure effective project oversight, fiscal accountability, and adherence to funding agreements.

 

Gravel Pit Management Policy and Procedure

The Gravel Pit Management Policy and Procedure guides the safe, compliant, and sustainable operation of Council‑managed gravel pits. It addresses environmental protection, risk, and regulatory obligations.

 

Information Communication Technology Acceptable Use Policy

The Information Communication Technology Acceptable Use Policy outlines rules for using Council ICT systems to protect data security, privacy, and network integrity. It ensures responsible and safe use of technology resources.

 

Information Management Policy

The Information Management Policy sets principles for managing Council information throughout its lifecycle. It ensures accuracy, accessibility, privacy, and legal compliance. This policy aligns with the requirements of the Public Records Act 1973 and the mandatory record‑keeping standards issued by the Public Record Office Victoria (PROV), which require councils—as public agencies—to make and keep full and accurate records and manage them effectively to meet evidentiary, accountability, and statutory obligations.

 

Information Privacy Policy

The Information Privacy Policy explains how Council collects, stores, uses, and shares personal information to ensure transparency and protect individuals’ privacy rights. It outlines Council’s obligations under the Privacy and Data Protection Act 2014, including adherence to the Information Privacy Principles (IPPs), which set the minimum standards for managing personal information.

 

Information Privacy and Privacy Statement Webpage
For further information regarding information privacy, please visit Council’s 'Information Privacy and Privacy Statement' webpage via the button below. This webpage provides detailed guidance, including information and links to the relevant forms for requesting access to, or correction of, personal information.

 

Internal Resolution Procedure

The Internal Resolution Procedure sets out steps for resolving councillor conduct issues and internal complaints. It ensures matters are handled fairly, consistently, and in line with legislation.

 

Investment Policy

The Investment Policy outlines how Council invests surplus funds safely and responsibly. It prioritises capital preservation, compliance, and prudent financial management.

 

Leases and Licensing Policy

The Leases and Licensing Policy governs leasing of Council property to community groups and organisations. It ensures equitable access, fair pricing, and transparent decision‑making.

 

Leases and Licences Register

In line with section 115 of the Local Government Act 2020, Council’s Leases and Licensing Policy, and Community Engagement Policy, we are committed to transparency and accountability by providing information about current leased properties.

You can access the Leases and Licences Register on the 'Public Transparency' webpage by selecting the button below.

 

Local Law 2024 (incl. Local Law Guidelines)

The Local Law 2024 establishes rules designed to protect public order, community safety, neighbourhood amenity, and the environment. It also provides Council with the necessary enforcement powers to regulate local issues effectively.

The legislative authority for making and administering this local law is derived from section 71 the Local Government Act 2020, which empowers councils to create local laws to manage matters within their jurisdiction. Additional legislative frameworks referenced in the development and application of the local law include:

  • Environment Protection Act 2017: Which Council may rely upon for enforcement and regulatory authorisations where environmental matters are more appropriately addressed under state legislation.
  • Country Fire Authority Act 1958: Relevant when fire hazards or unsafe property conditions intersect with Council’s regulatory responsibilities.

The Local Law adopted by Council was formally enacted under section 74 of the Local Government Act 2020 and outlines objectives including protecting community safety, neighbourhood amenity, public assets, and the natural and built environment.

 

Local Law Guidelines 2024
The Local Law Guidelines 2024 provide a comprehensive explanation of the Council’s Local Law 2024, supporting community understanding and compliance. The document outlines how the Local Law regulates matters relating to public safety, community amenity, property standards, animals, roads, vehicles, business activities, asset protection, Council land, smoking and liquor, fees, permits, and enforcement.

 

Local Laws Webpage
For further information about Council’s Local Law, and to access the Local Law Permit Form, please visit the ‘Local Laws’ webpage using the button below.

 

Media and Communications Policy

The Media and Communications Policy guides how Council communicates with the public and media to ensure accuracy, consistency, and professionalism. It supports open and timely information sharing.

 

Model Councillor Code of Conduct

The Model Councillor Code of Conduct outlines the standards of behaviour expected from Councillors in the performance of their roles, promoting ethical leadership, respectful interactions, and strong governance. It reflects the requirements of the Local Government Act 2020, which mandates that Councillors observe the Model Councillor Code of Conduct. The specific behavioural standards are prescribed in the Local Government (Governance and Integrity) Regulations 2020, including amendments introduced by the Local Government Amendment (Governance and Integrity) Act 2024. These legislative instruments collectively ensure that Councillors act with integrity, accountability, transparency, and respect in serving their communities.

 

Motor Vehicle Manual

The Motor Vehicle Manual outlines the rules for use, maintenance, and management of Council fleet vehicles. It ensures safety, accountability, and efficient asset use.

 

Priority Projects Framework

The Priority Projects Framework defines how Council identifies, evaluates, and prioritises major projects. It ensures investment decisions are transparent and aligned with strategic goals.

 

Priority Projects Tab
To access information on Yarriambiack Shire Council’s priority projects—initiatives for which Council is actively advocating, undertaking exploratory work, and pursuing funding in alignment with the strategic objectives outlined in the Council Plan—please visit the 'Priority Projects' tab on Council’s homepage or select the button below.

 

Procurement Policy

The Procurement Policy sets requirements for purchasing goods and services, promoting fairness, value for money, and ethical supplier engagement. It ensures compliance with legislation. This policy meets the legislated requirements under section 108 of the Local Government Act 2020, which requires councils to prepare, adopt, and maintain a procurement policy that outlines the principles, processes, and procedures governing the purchase of goods, services, and works.

 

Project Management Policy

The Project Management Policy outlines a structured approach for planning and delivering Council projects. It helps ensure consistency, accountability, and successful project outcomes.

 

Public Interest Disclosure Policy and Procedure

The Public Interest Disclosure Policy and Procedure outlines the measures Council takes to safeguard whistleblowers who report improper conduct, ensuring they are protected, supported, and able to come forward without fear of reprisal. It sets out the processes that maintain strict confidentiality and uphold Council’s obligations under the Public Interest Disclosures Act 2012, which provides the legislative framework for protecting individuals who make disclosures in the public interest.

 

Public Interest Disclosure Webpage
For more information, including key contacts, please visit the 'Public Interest Disclosure' webpage by clicking the button below.

 

Public Transparency Policy

The Public Transparency Policy outlines Council’s commitment to open and accountable governance by ensuring that information, decisions, and processes are accessible and understandable to the community. It specifies what information must be publicly available, how it can be accessed, and the circumstances in which information may be withheld, such as where confidentiality or the public interest requires it. This policy meets the legislated requirements under section 57 of the Local Government Act 2020, which requires councils to adopt and maintain a public transparency policy that supports transparent decision‑making and public access to information.

 

Public Transparency Webpage
For comprehensive information on Council’s commitment to open governance and access to information, please visit the 'Public Transparency' webpage by clicking the button below.

 

Registration of Swimming Pools and Spas Policy and Procedure

Return to Work Policy and Guidelines

The Return to Work Policy and Guidelines supports injured or unwell employees returning to work safely and gradually. It outlines responsibilities, processes, and support measures. This policy meets the legislated requirements under Part 4 of the Workplace Injury Rehabilitation and Compensation Act 2013, which sets out mandatory return‑to‑work obligations for employers, including providing suitable employment, planning and consulting on return‑to‑work arrangements, nominating a return‑to‑work coordinator, and making return‑to‑work information available to workers.
In addition, the policy aligns with the Occupational Health and Safety Act 2004, which requires employers to provide and maintain a working environment that is safe and without risks to health, so far as is reasonably practicable, including during injury recovery and return‑to‑work processes.

 

Risk Management Manual

The Risk Management Manual outlines Yarriambiack Shire Council’s organisation‑wide approach to identifying, assessing, and managing risks. It assigns clear responsibilities to Councillors, staff, contractors, and the Audit and Risk Committee, and aligns Council’s practices with ISO 31000:2018 and obligations under the Local Government Act 2020.

 

The Manual establishes Council’s risk framework, risk appetite, key risk categories, and processes for monitoring, reporting, and continuously improving risk controls using RelianSys software. Its purpose is to strengthen governance, ensure compliance, support informed decision‑making, and protect community, financial, environmental, and operational interests.

 

Service Level Planning Policy

The Service Level Planning Policy explains how Council defines, reviews, and adjusts service levels to meet community needs sustainably. It supports evidence‑based planning and resource allocation.

 

Tree Management Policy

The Tree Management Policy governs planting, maintaining, and removing trees on Council‑managed land. It aims to balance safety, amenity, and environmental benefits.

 

Use of Artificial Intelligence Policy

The Use of Artificial Intelligence Policy guides the ethical, safe, and transparent use of AI technologies by Council. It ensures AI tools support service improvement while protecting privacy and fairness.

 

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