Council Meetings

2025 Council Meeting Dates

All meetings are held at the Municipal Office, 34 Lyle Street Warracknabeal, commencing at 9.30am. The public are welcome to attend Council Meetings in person.

Please note that visitors are not permitted to enter the chambers before the Council Meeting commencement time, which is primarily at 9:30am.

  •  Wednesday 29 January 2025
  •  Wednesday 26 February 2025
  • Wednesday 26 March 2025
  • Wednesday 23 April 2025
  • Wednesday 14 May 2025 - Unscheduled Council Meeting
    - Draft Budget 2025-26
  • Wednesday 28 May 2025
  • Monday 30 June 2025
  • Wednesday 23 July 2025
  • Wednesday 27 August 2025
  • Wednesday 24 September 2025
  • Wednesday 29 October 2025
  • Wednesday 12 November 2025 - Statutory Meeting
  • Wednesday 26 November 2025
  • Wednesday 17 December 2025

Wednesday 29 October 2025

Council Meeting Agenda - 29 October 2025(PDF, 2MB)

Attachments

14.2 Draft Annual Report 2024-25(PDF, 15MB)

14.3 Yarriambiack Shire Council’s Position on Mining, Renewables and Transmission Lines October 2025(PDF, 13MB)

15.1 Road Management Plan 2025-2029(PDF, 2MB)

15.2 Asset Management Strategy 2025-2035(PDF, 2MB)

15.3 Year 1 Actions - Council Plan - Quarter 1(PDF, 369KB)

15.4 Draft Long Term Financial Plan 2026-2036(PDF, 3MB)

15.5 Deed of Surrender – Nutrien Ag Solutions re Lease, 18 Cromie Street, Rupanyup(PDF, 512KB)

15.5 Lease – Nutrien Ag Solutions re 18 Cromie Street, Rupanyup(PDF, 3MB)

15.5 Transfer of Rights and Obligations - to MGM Group (Rupanyup) Pty Ltd TA Hurleys Home & Hardware re Lease 18 Cromie Street, Rupanyup(PDF, 474KB)

15.6 Letter from Warracknabeal and District Historical Society(PDF, 521KB)

15.6 Warracknabeal - A Municipal History 1861-1991 - Wheatlands Agricultural Museum(PDF, 1MB)

15.8 Letter - Automated Weather Station - Warracknabeal CFA -23 September 2025(PDF, 260KB)

15.8 Letter – Automated Weather Station – Warracknabeal Resident(PDF, 2MB)

15.9 Domestic Animal Management Plan 2025-2029(PDF, 2MB)

15.9 Have Your Say Submission(PDF, 68KB)

15.10 Building Lease – Woomelang Bowling Club Inc(PDF, 4MB)

16.1 Warracknabeal Energy Park - Yarriambiack EES - 30.09.2025(PDF, 516KB)

Wednesday 24 September 2025

Click here to watch the Council Meeting on YouTube.

 Council Meeting Agenda 24 September 2025(PDF, 1MB)

Council Meeting Minutes 24 September 2025(PDF, 1MB)

Attachments

15.1 CEO Employment and Remuneration Policy(PDF, 609KB)

15.2 Information Privacy Policy(PDF, 718KB)

15.3 Draft Financial Statements 2024-25(PDF, 1MB)

15.3 Draft Performance Statement 2024-25(PDF, 666KB)

15.4 Letter - Reinstate Toilets - Murtoa Swimming Pool Committee(PDF, 212KB)

15.4 Letters of Support(PDF, 263KB)

16.1 Quarterly CRM Reporting - June 2025 - August 2025(PDF, 520KB)

Wednesday 27 August 2025

Council Meeting Agenda 27 August 2025(PDF, 3MB)

Council Meeting Minutes 27 August 2025(PDF, 3MB)

Attachments

15.1 Lease – The Lions Club of Woomelang Inc – Woomelang Caravan Park(PDF, 504KB)

15.2 Modified Financial and Non-Financial Performance Reporting Report - Quarter 4(PDF, 1MB)

15.4 Gender Equality Policy and Guidelines(PDF, 563KB)

15.6 Early Years Transition Information Session Flyer(PDF, 7MB)

15.6 Inviting Feedback – Transition of Kindergartens to Emerge Early Years Services Flyer(PDF, 319KB)

15.7 Procurement Policy(PDF, 884KB)

15.7 Victorian Local Government Best Practice Procurement Guidelines 2024(PDF, 3MB)

15.8 S11A Appointment and Authorisation (Planning and Environment Act 1987)(PDF, 159KB)

15.9 S6 Instrument of Delegation from Council to Members of Council Staff(PDF, 754KB)

15.10 S5 Instrument of Delegation - Council to CEO - July 2025(PDF, 155KB)

15.11 S18 Instrument of Sub-Delegation to Members of Council Staff(PDF, 167KB)

Wednesday 23 July 2025

Council Meeting Agenda 23 July 2025(PDF, 2MB)

Council Meeting Minutes 23 July 2025(PDF, 2MB)

Attachments

11.2 Ordinary Audit and Risk Committee Meeting Minutes – 14 July 2025(PDF, 515KB)

15.1 Lease - Warracknabeal Tourist Centre(PDF, 1MB)

15.2 Media and Communications Policy(PDF, 700KB)  

15.3 Community Engagement Policy and Procedure(PDF, 497KB)

15.4 Asset Management Policy(PDF, 490KB)

15.5 Asset Lifecycle Policy and Procedure(PDF, 649KB)

15.6 Council Plan 2021-25 - Final Progress Report Quarter 4, 2024-25(PDF, 238KB)

Monday 30 June 2025

Council Meeting Agenda 30 June 2025(PDF, 2MB)

Council Meeting Minutes 30 June 2025(PDF, 2MB)

Attachments

11.2 Special Audit and Risk Committee Meeting Minutes 16 June 2025(PDF, 281KB)

15.1 Council Plan 2025-2029(PDF, 8MB)

15.1 Year 1 Actions - Council Plan(PDF, 350KB)

15.3 Budget 2025-26(PDF, 4MB)

15.3 Submission(PDF, 753KB)

15.4 Draft Revenue and Rating Plan 2025-2029(PDF, 667KB)

15.5 Swimming Pool and Recreation Reserve Annual Allocations Rational(PDF, 1MB)

15.6 Draft Licence Agreement - Beulah Library Space(PDF, 710KB)

15.6 Draft Licence Agreement - Minyip Library Space(PDF, 518KB)

15.6 Draft Licence Agreement - Murtoa Library Space(PDF, 343KB)

15.6 Draft Licence Agreement - Patchewollock Library Space(PDF, 702KB)

15.6 Draft Licence Agreement - Woomelang Library Space(PDF, 621KB)

15.6 Draft MOU - Brim Drop off Library Service(PDF, 233KB)

15.6 Draft MOU - Lascelles Lockers Library Service(PDF, 478KB)

15.6 Draft MOU - Speed Lockers Library Service(PDF, 351KB)

15.6 Draft MOU - Yaapeet Lockers Library Service(PDF, 372KB)

15.8 2025-26 Country Football and Netball Program Guidelines(PDF, 4MB)

15.9 Draft Lease - Brim Bowling Club Inc(PDF, 833KB)

15.10 Transfer of Rights and Obligations - Lease 18 Cromie Street Rupanyup(PDF, 134KB)

15.12 Public Transparency Policy(PDF, 499KB)

15.13 Community Assistance and Fee Waiver Policy(PDF, 464KB)

15.14 Internal Resolution Procedure(PDF, 677KB)

15.15 Councillor Confidentiality Policy(PDF, 471KB)

15.16 Councillor Professional Development Policy and Program(PDF, 578KB)

15.17 Leases and Licensing Policy(PDF, 524KB)

16.1 Community Satisfaction Survey 2025 – Yarriambiack Shire Council Report(PDF, 2MB)

16.1 Community Satisfaction Survey 2025 – Yarriambiack Shire Council Tailored Report(PDF, 241KB)

16.3 Quarterly CRM Reporting - March 2025 - May 2025(PDF, 508KB)

Wednesday 28 May 2025

Council Meeting Agenda 28 May 2025(PDF, 1MB)

Council Meeting Minutes 28 May 2025(PDF, 1MB)

Attachments

11.2 Audit and Risk Committee Minutes – 05 May 2025(PDF, 167KB)

15.1 Draft Lease – Hopetoun Recreation Reserve Incorporated(PDF, 2MB)

15.2 Use of Artificial Intelligence Policy(PDF, 503KB)

15.3 Ground Lease - The Lions Club of Rupanyup Inc - Rupanyup Memorial Park inc Caravan Park(PDF, 1MB)

15.4 Lease - Hopetoun & District Historical Society Inc(PDF, 1MB)

15.5 Swimming Pool and Recreation Reserve Annual Allocations Rational(PDF, 714KB)

15.6 Information Management Policy(PDF, 402KB)

15.7 Financial and Non-Financial Performance Reporting Report - 2024-25 - Quarter 3(PDF, 2MB)

16.1 Memorandum of Understanding – Hopetoun Senior Citizens Club(PDF, 265KB)

16.1 Memorandum of Understanding – Rupanyup Senior Citizens Club(PDF, 1MB)

16.1 User Agreement – Minyip Senior Citizens Club Inc(PDF, 2MB)

16.1 User Agreement – Warracknabeal Senior Citizens Club(PDF, 442KB)

Wednesday 14 May 2025 (Unscheduled)

Unscheduled Council Meeting Agenda 14 May 2025(PDF, 836KB)

Unscheduled Council Meeting Minutes 14 May 2025(PDF, 837KB)

Attachment

8.1 Draft Budget 2025-26 (Version 2)(PDF, 4MB)

Wednesday 23 April 2025

Council Meeting Agenda 23 April 2025(PDF, 2MB)

Council Meeting Minutes 23 April 2025(PDF, 1MB)

Attachments

15.1 Council Plan 2021-25 - Quarter 3 Progress Report(PDF, 185KB)

15.2 Draft Lease - Hopetoun Tennis Club Inc(PDF, 725KB)

15.3 Images of Property and Animals - 24 Comyn Street Murtoa(PDF, 18MB)

Wednesday 26 March 2025

Council Meeting Agenda 26 March 2025(PDF, 3MB)

Council Meeting Minutes 26 March 2025(PDF, 2MB)

Attachments

11.2 Audit and Risk Committee Minutes – 03 March 2025(PDF, 260KB)

11.2 Special Audit and Risk Committee Minutes – 25 March 2025(PDF, 158KB)

15.2 Final Draft Financial Statements 2023-24(PDF, 2MB)

15.2 Final Draft Performance Report 2023-24(PDF, 1MB)

15.3 Draft Lease - 71 Phillips Street Beulah(PDF, 752KB)

15.3 Draft Lease - 8 Boschert Street Tempy(PDF, 822KB)

15.4 Draft Licence Agreement – Lil Bears Family Day Care Rupanyup(PDF, 238KB)

15.5 Draft Licence Agreement – Rupanyup Historical Society Incorporated(PDF, 288KB)

15.6 S11A - Appointment and Authorisation (Planning and Environment Act 1987)(PDF, 155KB)

15.7 S5 - Instrument of Delegation to Chief Executive Officer(PDF, 124KB)

15.8 S6 - Instrument of Delegation from Council to Members of Council Staff(PDF, 1MB)

15.9 S18 Instrument of Sub-Delegation to Members of Council Staff(PDF, 151KB)

16.1 Quarterly CRM Reporting - December 2024 to February 2025(PDF, 511KB)

Wednesday 26 February 2025

Council Meeting Agenda 26 February 2025(PDF, 2MB)

Council Meeting Minutes 26 February 2025(PDF, 2MB)  

Attachments

11.2 Yarriambiack Tourism Advisory Committee of Council Meeting – Minutes 17 February 2025(PDF, 219KB)

15.1 Letter Road Request(PDF, 57KB)

15.2 Financial and Non-Financial Performance Report as of 31 December 2024, including mid-year Local Government Performance Report(PDF, 6MB)

15.3 DRAFT Licence Agreement - Mallee Track Health and Community Service(PDF, 280KB)

15.4 DRAFT Licence Agreement - Melbourne West Flight Training Pty Ltd(PDF, 284KB)

15.5 DJSIR - Guidance on using CBA versus CGE(PDF, 95KB)

15.5 Expert Report about the Goschen Mineral Sands Project(PDF, 134KB)

15.5 Lightfoot Evidence Submission(PDF, 217KB)

15.6 Rabl Park Skatepark Upgrade Project Costings(PDF, 918KB)

15.6 Rabl Park Skatepark Upgrade Project Detailed Designs(PDF, 34MB)

15.8 Draft Lease and Service Agreement Emerge Early Years Services Hopetoun(PDF, 22MB)

15.9 Draft Deed of Renewal and Variation of Licence - Brim Silo Art(PDF, 263KB)

15.9 Draft Deed of Renewal and Variation of Licence - Sheep Hills Silo Art(PDF, 263KB)

15.10 Draft Licence Agreement - Warracknabeal Playgroup Inc(PDF, 326KB)

Wednesday 29 January 2025

Council Meeting Agenda 29 January 2025(PDF, 1MB)

Council Meeting Minutes 29 January 2025(PDF, 1MB)

Attachments

14.2 Yarriambiack Shire Council’s Position on Mining, Renewables and Transmission Lines(PDF, 6MB)

15.1 TP24-22 - Application Documents(PDF, 4MB)

15.1 TP24-22 - Delegate Report - Craig Avenue Warracknabeal Vic 3393(PDF, 341KB)

15.1 TP24-22 Objections(PDF, 6MB)

15.2 PA20240043 - Application Documents(PDF, 5MB)

15.2 PA20240043 - Delegate Report(PDF, 220KB)

15.4 Community Consultation Feedback Submissions(PDF, 386KB)

15.5 Council Plan 2021-25 - Quarter 2 Progress Report(PDF, 190KB)

15.6 Draft Motor Vehicle Manual(PDF, 751KB)

Wednesday 27 November 2024

(, 0B) Council Meeting Agenda 27 November 2024(PDF, 2MB)

Council Meeting Minutes 27 November 2024(PDF, 2MB)

Attachments

15.1 Return to Work Policy and Guidelines(PDF, 608KB)

15.2 Economic Development Strategy Year 1 Status Report(PDF, 230KB)

15.3 Tourism Strategy Year 1 Status Report(PDF, 230KB)

15.4 Council Plan Quarterly Report - Year 4 - Quarter 1 2024-25(PDF, 174KB)

15.5 Carry Forward Projects Report 2023-24(PDF, 99KB)

15.5 Financial and Non-Financial Performance Reporting Report 2024-25 - Quarter 1(PDF, 7MB)

15.8 C7 - Instrument of Delegation to Community Asset Committee - Hopetoun Recreation Reserve(PDF, 160KB)

15.8 Community Asset Committee Charter - Hopetoun Recreation Reserve(PDF, 592KB)

15.8 Maintenance and Servicing Guidelines - Recreation Reserves - Community Asset Committees(PDF, 2MB)

15.8 Facility Management Plan - Hopetoun Recreation Reserve(PDF, 823KB)

15.8 Hopetoun Recreation Reserve - Community Asset Committee Members List and Declaration(PDF, 972KB)

15.9 Maintenance and Servicing Guidelines for Council Owned Buildings(PDF, 2MB)

15.9 Town Hall Warracknabeal Lease Building Agreement(PDF, 496KB)

Wednesday 20 November - Statutory Meeting

Statutory Meeting Agenda 20 November 2024(PDF, 488KB)

Statutory Meeting Minutes 20 November 2024(PDF, 691KB)

Attachments

Affirmation Certification 28 October 2024(PDF, 2MB)

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