Council Meetings

All meetings are held at the Municipal Office, 34 Lyle Street Warracknabeal, on Wednesday’s commencing at 9.30am. 

2024 Council Meeting Dates
  • 7 February - Unscheduled Closed Council Meeting

The meeting is being held for:
- The Visitor Economy Partnership
- Housing Procurement for Rupanyup, Hopetoun and Warracknabeal
- And the Endorsement of the CEO Mid-Year Review Report

  • 28 February
  • 27 March
  • 24 April 
  • 22 May
  • 26 June
  • 24 July
  • 28 August
  • 11 September - Unscheduled Ordinary Council Meeting

The meeting is being held for:
- Master Environment Strategy and Implementation Plan
- Road Register 2024 Update
- Murtoa Land Transfer - 16 Cromie Street Murtoa
- Planning Permit application PA20240026 – 11 Wychunga Street, Lascelles
- Engage and FreeZa Funding Submission
- Tiny Towns Application

  • 25 September
  • CHANGE OF DATE from 23 October to 25 October at 4.30pm
  • 27 November
  • 18 December

Wednesday 25 September

Click here to view the Council Meeting on YouTube.

Council Meeting Agenda 25 September 2024(PDF, 944KB)

Council Meeting Minutes 25 September 2024(PDF, 945KB)

Attachments

11.2 Audit and Risk Committee Draft Minutes 23 September 2024(PDF, 81KB)

15.1 Draft Financial Statement 23-24(PDF, 1MB)

15.1 Draft Performance Statement 23-24(PDF, 1MB)

Wednesday 11 September - Unscheduled

Unscheduled Council Meeting Agenda 11 September 2024(PDF, 1MB)

Unscheduled Council Meeting Minutes 11 September 2024(PDF, 1MB)

Attachments

8.1 Master Environment Strategy - Community Engagement Summary(PDF, 167KB)

8.1 Master Environment Strategy 2024-2034 and Implementation Plan 2024-25(PDF, 3MB)

8.2 Road Register 2024(PDF, 3MB)

8.3 PA20240026 Delegate Report - 11 Wychunga Street Lascelles(PDF, 967KB)

8.5 14.2 Ordinary Council Meeting Minutes, 23 August 2023 – Endorsement of Hopetoun Former School Site Feasibility Study and Business Case(PDF, 194KB)

8.5 15.6 Ordinary Council Meeting Minutes, 13 December 2023 - Tiny Towns Funding Application Yaapeet(PDF, 188KB)

Wednesday 28 August

Wednesday 28 August Council Meeting Agenda(PDF, 2MB)

Wednesday 28 August Council Meeting Minutes(PDF, 2MB)

Attachments:

15.1 Certified General Local Law 2024(PDF, 1022KB)

15.1 Local Law Guidelines(PDF, 7MB)

15.2 GIA Assessment - Sport and Active Recreation Strategy(PDF, 358KB)

15.2 Sport and Active Recreation Strategy 2024-2034(PDF, 10MB)

15.2 Sport and Recreation Strategy Summary of Changes(PDF, 52KB)

15.3 Community Consultation Review - Assessment Outcome(PDF, 56KB)

15.3 Map of Road Hierarchy Changes(PDF, 498KB)

15.3 Road Hierarchy 2023-2025(PDF, 6MB)

15.4 Procurement Policy(PDF, 736KB)

15.4 Victorian Local Government Best Practice Procurement Guidelines 2024(PDF, 3MB)

15.5 SLRIP Guidelines(PDF, 860KB)

15.6 S6 - Instrument of Delegation from Council to Members of Council Staff(PDF, 819KB)

15.7 Fraud and Corruption Prevention Policy(PDF, 225KB)

15.8 Lake Marma Reserve - Landowner Consent for Murtoa Big Weekend(PDF, 1MB)

15.8 Lake Marma Reserve Map of Camping Request(PDF, 487KB)

15.8 Objection for Camping Permit at Lake Marma(PDF, 1MB)

15.10 CFA Licence Agreement Template for consideration(PDF, 269KB)

15.11 Reconciliation Action Plan and Local Government Engagement Strategy(PDF, 1MB)

15.12 Location of Heavy Vehicle Parking in Urban Areas(PDF, 3MB)

Wednesday 24 July

Wednesday 24 July Council Meeting Agenda(PDF, 2MB)

Wednesday 24 July Council Meeting Minutes(PDF, 1MB)

Attachments

11.2 Audit and Risk Committee Draft Minutes - 15 July 2024(PDF, 218KB)

15.2 - Draft Governance Rules Have Your Say Submission(PDF, 109KB)

15.2 Governance Rules - Final Draft Revision(PDF, 913KB)

15.3 PA20240018 Bushfire Attack Level Assessment(PDF, 2MB)

15.3 PA20240018 Delegate Report - 21 Church Street Minyip VIC 3392(PDF, 3MB)

15.3 PA20240018 Noise Impact Assessment(PDF, 740KB)

15.3 PA20240018 Planning Report(PDF, 527KB)

15.3 PA20240018 Proposed Development Plans(PDF, 5MB)

15.3 PA20240018 Traffic Impact Assessment Report(PDF, 2MB)

15.4 Audit and Risk Committee Charter(PDF, 450KB)

15.5 Modified Financial and Non-Financial Performance Reporting Report - Quarter 4 - Council Meeting(PDF, 1MB)

15.6 Flag Control Policy and Guidelines(PDF, 179KB)

16.2 CSS 2024 Yarriambiack Shire Council Report(PDF, 2MB)

16.2 CSS 2024 Yarriambiack Shire Council Tailored Report(PDF, 238KB)

16.3 Engagement Van and Warracknabeal Library Timetable(PDF, 217KB)

Wednesday 26 June

Wednesday 26 June Council Meeting Agenda(PDF, 1MB)

Wednesday 26 June Council Meeting Minutes(PDF, 1MB)

Attachments:

11.3 Yarriambiack Tourism Committee of Council Meeting Minutes 3 June 2024(PDF, 372KB)

15.1 2024-25 Budget(PDF, 3MB)

15.2 Draft Revenue and Rating Plan 2024-2028(PDF, 2MB)

15.2 Letter - Trust for Nature Covenants(PDF, 275KB)

15.2 Submission Revenue and Rating Plan Review 2024-2028(PDF, 273KB)

15.5 Draft - Child Safety and Wellbeing Policy 2024(PDF, 272KB)

15.5 Draft - Child Safety Code of Conduct 2024(PDF, 189KB)

15.5 Website Declaration(PDF, 57KB)

15.6 CEO Employment and Remuneration Policy(PDF, 244KB)

16.1 Lease Building Agreement 2024 - 2029(PDF, 6MB)

Wednesday 22 May

Wednesday 22 May Council Meeting Agenda(PDF, 907KB)

Wednesday 22 May Council Meeting Minutes(PDF, 986KB)

Attachments:

15.1 S5 - DRAFT Instrument of Delegation - Council to CEO(PDF, 147KB)

15.2 S6 - DRAFT Instrument of Delegation from Council to Members of Council Staff(PDF, 879KB)

15.4 DRAFT Road Register for Local Roads and Streets(PDF, 3MB)

15.5 Risk Appetite Changes(PDF, 219KB)

15.5 Risk Management Manual Revision(PDF, 756KB)

15.6 YSC Performance Reporting Framework(PDF, 1MB)

15.7 Use of Articifical Intelligence Policy(PDF, 143KB)

15.8 Rupanyup Recreation Reserve Master Plan (final)(PDF, 17MB)

15.9 Minyip Recreation Reserve Master Plan (final 02.05.24_reduced)(PDF, 6MB)

15.10 External Private Works Policy(PDF, 384KB)

Wednesday 24 April

Wednesday 24 April Council Meeting Agenda(PDF, 924KB)

Wednesday 24 April Council Meeting Minutes(PDF, 1MB)

Attachments:

11.1 Draft Minutes AR Committee April 2024(PDF, 205KB)

15.1 Financial and Non Financial Performance Reporting Report Quarter 3 Council Meeting April 2024-1(PDF, 2MB)

15.2 Council Plan Quarterly Report Update Quarter 3 2023-24(PDF, 173KB)

15.3 Youth Engagement Commitment Statement(PDF, 2MB)

15.4 Revised MoU between DMS and YSC Marked-Up Version(PDF, 241KB)

15.5 Community Garden FAQ of sale of community garden site(PDF, 917KB)

15.6 Beulah Recreation Reserve Master Plan low-res(PDF, 16MB)

15.6 Brim Recreation Reserve Master Plan low-res(PDF, 15MB)

16.1 AED Registration Reference(PDF, 4MB)

16.1 Call Push Shock Overview(PDF, 9MB)

16.1 Online Directory Reference(PDF, 2MB) 

Wednesday 27 March

Wednesday 27 March Council Meeting Agenda(PDF, 1MB)

Wednesday 27 March Council Meeting Minutes(PDF, 1MB)

Attachments:

11.2 Draft AGM Minutes Woomelang Retirement Units Community Asset Committee 07-03-2024(PDF, 357KB)

11.2 Draft General Minutes Woomelang Retirement Units Community Asset Committee 07-03-2024(PDF, 161KB)

15.3 1 Draft 17B Licence between Warracknabeal Lions Club and Yarriambiack Shire Council(PDF, 273KB)

15.3 4 17B approval in principle letter Warracknabeal Lions Club(PDF, 204KB)

15.4 Corporate Debit and Credit Card Policy(PDF, 164KB)

15.5 Community Asset Committee Charter Woomelang Retirement Units(PDF, 591KB)

15.6 Hopetoun School Site Redevelopment Feasibility and Business Case Executive Summary(PDF, 1MB)

15.7 1 Revised version of Common Seal and Conduct at Council Meetings Local Law 2024(PDF, 437KB)

15.7 2 Solicitors Certificate Common Seal and Conduct at Meetings Local Law 2024(PDF, 137KB)

15.7 4 Feedback from Community Consultation(PDF, 44KB)

15.8 Delegate Report 165 167 Scott Street(PDF, 2MB)

 

Wednesday 28 February

Wednesday 28 February Council Meeting Agenda(PDF, 1020KB)

Wednesday 28 February Council Meeting Minutes(PDF, 942KB)

Attachments:

11.1 Audit and Risk Committee Draft Minutes 19 February 2024(PDF, 189KB)

15.1 Council Plan Quarterly Report Update - Quarter 2 2023-24(PDF, 164KB)

15.2 Community Impact Statement Common Seal and Conduct at Meetings Local Law 2024(PDF, 139KB)

15.2 Feedback from Community Consultation(PDF, 44KB)

15.2 Revised version of Common Seal and Conduct at Council Meetings Local Law 2024(PDF, 267KB)

15.4 Financial and Non-Financial Performance Reporting Report(PDF, 1MB)

15.6 Fair Access Policy & Action Plan(PDF, 451KB)

15.7 Information Privacy Policy(PDF, 505KB)

Wednesday 13 December

Wednesday 13 December Council Meeting Agenda(PDF, 2MB)

Wednesday 13 December Council Meeting Minutes(PDF, 2MB)

Attachments: 

14.2 Consolidated Bulk Entitlement Wimmera Glenelg Rivers - GWMWater Conversion Order 2010 as at 29 December 2021(PDF, 699KB)

15.1 Hopetoun Recreation Reserve Master Plan(PDF, 11MB)

15.2 Warracknabeal Recreation Precinct Master Plan(PDF, 15MB)

15.3-1 Hopetoun Caravan Park Masterplan Report(PDF, 3MB)

15.3-2 Final Masterplan Hopetoun Caravan Park(PDF, 5MB)

15.3-3 Hopetoun Caravan Park Public Feedback(PDF, 65KB)

15.4-1 Yarriambiack Shire Council Tourism Strategy 2023-2027(PDF, 5MB)

15.4-2 Tourism Strategy Feedback Summary(PDF, 76KB)

15.5 Value for Money Evaluation Report C274 Road Stabilisation Works(PDF, 1MB)

15.6-1 Tiny Towns Fund Program Guidelines(PDF, 402KB)

15.6-2 Yaapeet Community Action Plan(PDF, 2MB)

 

Wednesday 22 November

Wednesday 22 November Council Meeting Agenda(PDF, 3MB)

Wednesday 22 November Council Meeting Minutes(PDF, 3MB)

  Attachments:

11.2 Draft Yarriambiack Tourism Advisory Committee of Council Minutes 06 November 2023(PDF, 192KB)

11.2 Yarriambiack Tourism Meeting Minutes 6 11 2023(PDF, 192KB)

15.1 Yarriambiack Shire Council Ground Lease Warracknabeal Aerodrome 23.10.23(PDF, 1MB)

15.3 C7 Community Asset Committee Instrument of Delegation Hopetoun Swimming Pool(PDF, 123KB)

15.3 Community Asset Committee Charter Hopetoun Swimming Pool V2(PDF, 630KB)

15.3 Operations Manual Hopetoun Swimming Pool v2(PDF, 705KB)

15.4 Ground Lease DRAFT Lascelles Caravan Park October 2023(PDF, 2MB)

15.6 Minyip Recreation Reserve Master Plan(PDF, 6MB)

15.6 Rabl Park Master Plan(PDF, 8MB)

15.7 Leases and Licensing Policy(PDF, 476KB)

15.8 Service Level Planning Framework Council Meeting Version(PDF, 170KB)

15.8 Service Level Planning Policy(PDF, 121KB)

15.9 Yarriambiack Shire Council Performance Reporting Framework(PDF, 1MB)

15.11 Letter Request Lah east Rd and Mcfarlanes Road Bernard Lidsay

15.12 Valuation Report 16 Stewart St Rupanyup(PDF, 2MB)

Wednesday 22 November - Statutory Meeting

Notice is given for the 2023-2024 Yarriambiack Shire Council Statutory Meeting.

The Statutory Meeting will be held to fix the Mayoral Term, Elect a Mayor and adopt delegations for the 2023-24 term.

The meeting will commence at 9.30am and will then be followed by our Ordinary Meeting of Council. 

2023 Statutory Meeting Agenda(PDF, 430KB)

2023 Statutory Meeting Minutes(PDF, 494KB)

Wednesday 25 October

Click here to watch the Council Meeting on YouTube.

Wednesday 25 October Council Meeting Agenda(PDF, 1MB)

Wednesday 25 October Council Meeting Minutes(PDF, 2MB)

Attachments:

11.2 Minutes AR Committee October 2023 Draft(PDF, 181KB)

15.10 TP25-23 Application Documents(PDF, 1MB)

15.1 Annual-Report 2022-2023(PDF, 12MB)

15.2 Financial and Non-Financial Performance Reporting Report Q1(PDF, 1MB)

15.3 Council Plan Quarterly Report Update Q1 2023-24(PDF, 148KB)

15.4 Road Hierarchy Plan 2023-–-2028 T2(PDF, 12MB)

15.5 Early Years Plan 2023-2028(PDF, 8MB)

15.6 Access and Inclusion Plan 2023-2028(PDF, 1MB)

15.7 Public Transparency Policy(PDF, 352KB)

15.8 Council Expense Policy(PDF, 443KB)

15.9 Audit and Risk Committee Charter v4.(PDF, 483KB)

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